Go on, admit it, you’ve printed something you didn’t really need in the last week haven’t you? What’s the bet that most people in your office have done the same?
And the thing is, it isn’t really your fault. It is easy to forget what you’ve already printed or to forget to collect it when you have. Before you know it, everyone has something left sitting at the printer, wasting paper and ink and putting private information on display.
So, don’t let your printing problems pile up. You can switch to authenticated release, in the blink of an eye and it can make a massive difference. It is just so much more efficient – you’ll never wait for a print queue or lose your job again!
“Until we introduced a secure printing service last year, we had reams of information sitting at the printer waiting to be collected;” said Tenix’ IT director Jean-Marc Bauquin, “Now, print-jobs are only released when staff members swipe their security pass- we are building a much more aware culture.”
Not only is wasted paper an environmental concern and a potential security problem, it can also cost you a lot of money. It might seem like a small cost when you hit print, but it isn’t.
“Organisations can reduce their office print spending by 10%-30% by carefully managing their printer fleets;” forecast by Gartner, 2012.
The cost of printing is in fact going up and with it the amount of budget we waste printing things we don’t need, printing in colour and printing too many times. At Konica Minolta our customers tell us the savings they make through authenticated release are considerable, saving they are able to reinvest back into the business.
A swipe card allows you to decide what you print only once you’re actually beside a printer – but it works for any printer in the office. It gives you freedom of movement but also means you’re much less likely to leave any documents lying about.
“63% of businesses admit they have experienced one or more print related data breaches;” Quocirca, February 2013.
Once the whole office is using a swipe card you can start to track that print waste and get people thinking about how and when they print. Pretty soon, the amount you print will reduce considerably- it’s a quick win.
There are three really simple steps to making it work.
- Print: Send a document to a network printer from your computer. The document will be held on the network until release.
- Release: Swipe your card on the printer’s card reader to access multifunction printer utilities.
- Collect: Pick up your printed document, or complete your scan.
At Konica Minolta, we’re offering a free card reader, or swipe card, worth $500, to everyone who rents, or buys, a new A3 printer and print management software from us. The card reader — or its voucher equivalent — is available to all business customers without existing print management who order an A3 MFP from us before the end of September but the card itself can be collected anytime before Christmas.
We want to see everyone streamline their workflow at the office and become more eco-friendly as well. So join us in Swipe to Save and see the difference it can make.
For more information, click on http://www.konicaminolta.com.au/swipetosave